FY13 state funds lapse period begins (see Section D. Definitions).
Banner transaction dates must be manually changed to a June date for any journal voucher that should post in FY13. Banner will default transaction dates to July, and failure to manually modify the date will result in posting the transaction to FY14.
State appropriation fund codes are specific to the fiscal year; FY13 state fund codes end in 13 (such as 100013) and FY14 state fund codes end in 14 (such as 100014). All index codes that include an FY13 state fund code will be automatically changed to the related FY14 state fund code. Therefore, after June 30, anyone relying on index codes to post appropriation year 2013 state fund transactions must manually change the automatically populated fund code from 100014 to 100013.
The FY14 state fund code 100014 will be activated in iBuy.
iBuy user personal profiles that include the FY13 state fund code as part of their default C-FOAPAL setting must be manually updated to change the default fund code from 100013 to 100014.
All P-Card default C-FOP codes that include a FY13 state fund code will be converted automatically to the FY14 state fund code ending in 14. The coding for P-Card purchases involving state funds needs to be reviewed carefully during June and July. Purchases made in June must use fund code 100013 and purchases in July must use fund code 100014.
All Travel and Expense Management system (TEM) project codes that include an FY13 state fund will be copied and new project codes created to reflect the FY14 state fund code ending in 14. TEM documents (including T-Card) involving state funds need to be reviewed carefully during June and July. Purchases made in June must use fund code 100013 and purchases in July must use fund code 100014.
State funded payroll appointments (excluding state funded 9/12 appointments) will be converted automatically on job labor distribution records to the FY14 state fund code ending in 14.
The last two digits of the Federal Work Study funds will change from 13 to 14 to reflect the new fiscal year.
All Federal Work Study funds reported on job labor distribution records will be converted automatically to the FY14 funds ending in 14.
The labor encumbrance process for FY14 will be disabled until July 15. As a result, users will not see labor encumbrances post in FY14 until after this date.